Ohio: New Pay Stub Transparency Requirements

Applies to: All Employers with Employees in OH

Effective: April 9, 2025

Quick Look

• Ohio employers must provide written or electronic pay statements each pay period on regular paydays that include required information.

DISCUSSION

Effective April 9, 2025, Ohio employers must comply with the Pay Stub Protection Act. The law requires all employers in the state to provide a written or electronic pay statement each pay period on regular paydays. The statement must include the following:

• The employee’s earnings and deductions;
• The employer’s name;
• The total gross wages earned by the employee during the pay period;
• The total net wages paid to the employee for the pay period;
• A listing of the amount and purpose of each addition to or deduction from the wages paid to the employee during the pay period; and
• The date the employee was paid and the pay period covered by that payment.

For hourly employees, this also includes:

• The total number of hours the employee worked in that pay period;
• The hourly wage rate at which the employee was paid; and
• The employee’s hours worked in excess of 40 hours in one workweek.

Failure to provide the statement may result in investigation by the Ohio director of commerce and issuance of a notice of violation.

ACTION ITEMS

1. Review the Act here.
2. Update payroll process to include requirements on pay stubs.
3. Have appropriate personnel trained on the requirements.

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